An AED battery that dies during a student cardiac arrest at a Nevada middle school gymnasium — the device that should have saved a life failed because no one had checked the indicator in six months. The family sued for $1.8 million. Emergency equipment in schools is only as good as its last inspection. This checklist covers the complete school emergency equipment maintenance programme — AEDs, first aid kits, emergency generators, emergency lighting, exit signs, mass notification systems, two-way radios, and lockdown hardware — structured for deployment in OxMaint as an automated inspection programme that ensures every device is ready when it is needed. Book a demo.
School Emergency Equipment Maintenance Checklist
AEDs, first aid kits, emergency generators, emergency lighting, exit signs, mass notification systems, two-way radios, and lockdown hardware — every inspection required to ensure school emergency equipment is functional when needed.
8
Emergency systems
65+
Inspection items
NFPA 101
+ OSHA compliant
Free
CMMS import
Checklist Contents
How to Use This Checklist
Monthly checks apply to all life-safety equipment. Weekly checks apply to AEDs and radios. Annual tests require licensed contractors for generators and fire life-safety systems. Items marked Replace require immediate replacement — the device may not remain in service. Items marked Escalate require licensed technician response before the next school day.
1. AED (Automated External Defibrillator) Inspection
The American Heart Association estimates that early defibrillation within 3–5 minutes of cardiac arrest increases survival rates from under 5% to 50–70%. A school that has an AED but fails to maintain it — allowing battery failure or pad expiry — has not only failed its duty of care but has created evidence of negligence that will be used in any subsequent litigation. AED inspections take 60 seconds and must be documented.
WeeklyAED Status Check
AnnualAED Programme Compliance
AED and Emergency Equipment Tracked Per Location in OxMaint
Every AED, first aid kit, and emergency device is an individual asset in OxMaint with its own weekly check schedule, pad and battery expiry tracking, and service history. Any device showing a fault or expiry generates an immediate replacement work order. The district safety director dashboard shows AED readiness status at every building location in real time.
2. First Aid Kits
MonthlyFirst Aid Kit Inspection
3. Emergency Generator
MonthlyGenerator Exercise Run
AnnualFull Load Test — NFPA 110
4. Emergency Lighting — NFPA 101
Monthly30-Second Test
Annual90-Minute Duration Test
5. Exit Signs
MonthlyExit Sign Check
6. Mass Notification System
MonthlyPA and Mass Notification Test
7. Two-Way Radios
WeeklyRadio Fleet Check
8. Lockdown Hardware
MonthlyClassroom Door Lock and Lockdown Devices
Frequently Asked Questions
AEDs should receive a visual readiness check — confirming the green ready indicator, pad expiry, and battery status — on a weekly basis during the school year. Monthly detailed inspections should confirm all accessory supplies (razor, gloves, CPR mask) are present. Annual programme reviews should confirm medical direction, staff training currency, and state registry compliance. Most state AED laws require a maintenance protocol be followed and documented — the specific frequency varies by state, but weekly visual checks with monthly documentation is the defensible standard most school insurance carriers require.
NFPA 110 (Standard for Emergency and Standby Power Systems) requires: monthly exercise runs at no load for minimum 30 minutes, and an annual load test at 100% of rated load for a minimum of 2 hours. The annual load test must be documented with voltage, frequency, and load readings. Transfer switch operation must be confirmed. For Level 1 systems (life safety loads), the standard requires the generator to start within 10 seconds of utility failure. Most school emergency generators are classified as Level 2 (60-second start requirement) unless they serve fire pumps or life support equipment.
NFPA 101 Life Safety Code requires emergency lighting to provide a minimum of 1 footcandle (10.8 lux) at floor level along all means of egress for a minimum of 90 minutes on battery power. Monthly 30-second tests are required, and annual 90-minute full duration tests must be completed with results documented per luminaire. OxMaint auto-generates both test frequencies for every emergency light asset in the building and stores results against each unit's history for any fire marshal inspection.
The ability to secure classroom doors from the inside without using a key is now a standard expectation in school facility design across the US, and most state school building codes require it in new construction and major renovation. The Standard for School Buildings (ANSI/ASSE Z358.1 and state equivalents) and most Department of Homeland Security guidance documents identify interior lockability as a critical lockdown capability. A classroom door that requires a key to lock from the inside — requiring a teacher to open the door to insert a key during an active threat — is a documented design deficiency that increases risk.
Yes — every AED, first aid kit, emergency light, generator, radio, and lockdown device is an individual asset in OxMaint with its own inspection schedule, expiry tracking, and service history. Weekly AED checks and monthly emergency equipment inspections are generated automatically. Any device failing inspection generates an immediate replacement or repair work order. The district safety director dashboard shows emergency equipment readiness status at every building. The complete inspection history is exportable for any insurance audit, accreditation review, or legal discovery. Start free today.
School Emergency Equipment — OxMaint CMMS
Every Device Ready. Every Inspection Documented.
Weekly
AED checks auto-generated
Monthly
all emergency equipment
Annual
generator load test tracked
Free
to start today
✓AED pad and battery expiry tracked — replacement work order before expiry
✓Emergency light monthly 30-sec and annual 90-min tests auto-scheduled
✓Generator monthly exercise and annual load test tracked per unit
✓Lockdown hardware and radio fleet inspection history stored per building
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